Foundation Meeting Notes: September 23, 2016
Sage Creek Foundation (SCF) Meeting
Attendees: Rick Kime, Shannon McAndrews, Cesar Morales, Shari Brasher, Edward Hull, Gail McFadden, Roderick Dargie, Jerry Ryan
Guests: Cory Leighton, Megan Herrick
- Meeting called to order 2:02 pm
- Minutes from August meeting were reviewed and unanimously approved.
- Morales Discussion
Discussion on New item
- Student photos in portrait size, one of a kind-sale at Gala
- Splattering of students, representation of students, clubs, sports
- Approximately $40 unit cost per portrait, auction for $100+
- Approximately 20 portraits for Gala
- Potential online bidding
- Unanimously approved
Donation Options
- Matching donations/Challenge Match Campaign
- Donation package connections
Account Allocations-Big Night
- CFO discussed recap sheet design
- Community communication plan with each event
- Gala-Shari Brasher
- Potential dates (February, March, April)
- SB and EH will have meeting to recruit volunteers
- October 4th at 4pm Fresh Start Office
- Location possibilities discussed
- Theme possibilities “Show your love for SCHS” (February)
- Potential early bird pricing
- CM will review SCHS calendar and propose best date options for Gala
- Marketing and Communication-Gail
- Constant Contact campaigns
- Facebook, Twitter
- Phone Calls from Mr. Morales
- Discussion concerning marketing future Big Night, and donation packages for future events, opportunities
- SMc will get latest PTSA list from President and upload to Constant Contact
- Check Requests-Cory Leighton
- Big Night-Official fees $5,000 to ASB
- Cory Leighton-$774.38 Big Night food and supplies
- Ryan Madson-$2000 for off-season season
- 4,6090 deposit from Baseball Program
- Bobcat Boys Basketball Pre-Season Program
- Budget submitted
- Discussion concerning operating costs
- Stipend within new district personnel requirements
- SCF policies and procedures need to be updated to align with district personnel requirements
- Potential future expense: ATV for Baseball to clean the field, awaiting district approval
Motion:
- to approve within district policy for Bobcat Boys Basketball Pre-Season Program
- Unanimously approved
VAPA Events-Megan Herrick
- Festival of the Arts-April 13th (SCF supported event-EH and SMc )
- Theater Events-Coaches for music and musicians, installation and set-up, professional musicians’ expenses for 2016-2017
- Discussion around establishing cafe press account
- Constant Contact-VAPA specific email list
Check Request-Rick Kime
- Rick Kime-$79.00 for website for Big Night
- Gail McFadden-$243.00 for Foundation Flyer for registrations
Motion:
- To approve all check requests
- Approved unanimously
Meeting adjourn at 3:30 pm