January Foundation Meeting Notes

Posted by on Jan 24, 2017 in Policies | No Comments

January 13, 2017

Attendees: Shannon McAndrews, Cesar Morales, Edward Hull, Gail McFadden, Jerry Ryan, Shari Brasher, Roderick Dargie. Absent: Rick Kime, Guests: Cory Leighton, Megan Herrick, Corrie Myers

Meeting called to order at 2:06 pm

Minutes from November meeting were reviewed and unanimously approved.

Financial Report-Edward Hull
Discussion of bills this month
Reviewed donations that came in at end of year
Report and allocations will be sent out to board from Edward Hull next week
Request to approve an official budget for Gala with Vice President

SCHS Ideas for Funding from SCF-Cesar Morales
Genius Project Presentations
Corrie Myers-Membean
Ask $1750.00
Motion to approve $1750.00 toward English Department Program (Membean), 2nd, unanimously approved

Scholarships to Seniors unable to pay for Grad Night
PTSA will sponsor this event
Minimal amount of requests for most events here at SCHS
Approximately $135
Point person to work with PTSA will be Edward Hull
Proposal to provide $3,000.00 toward scholarships
Motion to approve $3,000 toward scholarships, 2nd, unanimously approved

Signage Project (Branding and Marketing Project)
Reviewed current plan and visuals
PTSA is providing funding
Family donation
FFE funds
Ask-$2,000 toward project
Motion to approve $2,000 toward Branding Project, 2nd, unanimously approved
Board Member Terms and Recruitment Discussion
Discussion concerning potential 3 year terms minimum
2nd term would be requested and approved
Discussion concerning potential Executive Director
Discussion concerning 9-member board (no more than 2 board members would not have students enrolled in school). Next Steps, Review bylaws prior to next meeting to vote on changes, keep large binder with all records here at SCHS

Big Nights Discussion
Proposal to have 1 or 2 times a year
Discussion for pros and cons of 2 times a year
Cory Leighton discussed officials’ fee needs will remain constant
$15,000.00 goal for Big Nights
Agreement to have 2 Big Nights per academic year

Department Chair Updates
Arts-Megan Herrick
Update on Café Press
Introduction of Mural Project
#EyesWideOpen on stairwell
Ceramic and mixed media on lower wall
Mural wall painting
Begin installation by Feb 2nd
Artwork to be completed by May 19th
Motion: Create Moral Project Budget

Academics-Cesar Morales, Corrie Myers
Genius Project Presentations
Symposium-May 18th (TED-style conference)
Experience for SCHS Seniors and Juniors
8 student speakers
Involve remaining Seniors in experience
Ask: $2000 for the event
Awards ($900)
Hospitality ($1,100) including sound system
Discussion to have sub-budget to Genius Project
Motion: Create Genius project account within Academics budget with starting $2,000.00, 2nd, unanimously approved

Athletics-Cory Leighton
Proposal for Track and Field Club presented and budget reviewed
Insurance paperwork will be submitted
Preliminary approval

Motion: Preliminary approval to move forward with planning and organization of Track and Field Club, 2nd, unanimously approved
Check Requests:
Academics
$1750.00 for Membean program for English Department
$2,000.00 for Genius Project new budget line
Athletics
Deposits
Baseball $427.80
Baseball $220.00
Boys Basketball $657.00
Check Requests
Transfer of $657.00 from SCF to ASB Boys Basketball
$400.00 Bobcat Baseball Tournament
$6285.60 Batting Cages Fund
$495.00 Leadership Seminar for Wrestling Coach

Motion to approve all check requests, 2nd motion, unanimously approved

Roundtable Items:

Gala Update-Shari Brasher
Goal 150 people to attend
On track with planning
Marketing Flyer
Gail McFadden will send sample to all of us
Clarity message between ASB, PTSA, and SCF donations
Shannon McAndrews will work with Cesar Morales to develop aligned messaging

Motions:

Motion to approve $1750.00 toward English Department Program (Membean), 2nd, unanimously approved
Motion to approve $3,000 toward scholarships, 2nd, unanimously approved
Motion to approve $2,000 toward Branding Project, 2nd, unanimously approved
Motion: Create Genius project account within Academics budget with starting $2,000.00, 2nd, unanimously approved
Motion: Preliminary approval to move forward with planning and organization of Track and Field Club, 2nd, unanimously approved
Motion to approve all check requests, 2nd motion, unanimously approved

Meeting Adjourned at 3:47 pm