Foundation Meeting Notes, August 18, 2016

Posted by on Aug 25, 2016 in Policies, Uncategorized | No Comments

Attendees: Rick Kime, Shannon McAndrews, Cesar Morales, Shari Brasher, Edward Hull, Gail McFadden, Roderick Dargie, Guest: Jesse Schuveiller (Administration Team)

  1. Meeting called to order 2:02 pm
  2. Minutes from July meeting were reviewed and unanimously approved.
  3. Welcome of new board members
    1. Gail McFadden-Marketing and Communications
    2. Roderick Dargie- Fundraising
  4. New Item: Calendar-Edward Hull
    1. 3 Level Donation Options:
      • $1 a Day Campaign with Calendar as a gift
      • Paver with Calendar as a gift
      • Calendar – $20 if following on twitter or Facebook, $25 without following
    2. Calendars ordered and arrival expected Monday
    3. Marketing and Communication supporting Registration-Gail McFadden
      • Social Media
      • Webpage
      • Flyers
    4. Discussion concerning registration coverage (8am-12pm) and process
      • Monday-Seniors (no table)
      • Tuesday-Rick and Gail
      • Wednesday-Edward
      • Thursday-Shari and Roderick
  5. Fundraising-Rick Kime
    1. Pavers
    2. $1 a Day
    3. Big Nights
    4. Banners
    5. Gala
    6. Calendars
  6. Big Nights Update-Shari Brasher
    1. No volunteer to Chair was identified by Athletic Director
    2. September 16th
    3. Minimal auction items
    4. Tickets for Big Nights-August 29th online
    5. 50/50 Raffle
  7. Banners
    1. Discussion concerning color within design of vendor’s logo
    2. Motion to approve color’s outside SCHS colors of green, black, and gold
    3. Approved
  8. Financial Report-Edward Hull
    1. Reviewed expenses, donations and current account balances-$67,769.09
    2. Motion to approve July financial reports. Second. Approved unanimously
    3. Mr. Morales shared Check Requests Totals for 2015-2016-$71,690.97
    4. Discussed how SCF, ASB and ‘Ask’ communications can be supported at our table at registration and in our marketing materials
    5. Motion to allocate for 2016-2017 academic year
      • $5,000.00 for academics
      • $3,000.00 for arts
      • $2,000.00 for athletics
  9. Outstanding Check Requests and Deposits-Cesar Morales
    1. Boys Basketball Account Deposit-$4870.00
    2. Continental Breakfast $442.00
      • SCF will sponsor Continental Breakfast
    3. Cross County Account-Check Request pending proper execution of independent contractor agreement=$400.00
    4. Motion to approve all requests and deposits, Second. Approved unanimously
  10. Roles and Responsibilities Review
    1. President-Rick Kime
    2. Vice President-Shari Brasher
    3. CF0-Edward Hull
    4. Secretary-Shannon McAndrews
    5. Fundraising-Rick Kime
    6. Marketing and Communication-Gail McFadden
    7. Academics-Shannon McAndrews
    8. Arts-Edward Hull and Shannon McAndrews
    9. Athletics-Shari Brasher and Roderick Dargie
  11. Meeting Calendar
    1. SCHS 2pm
    2. Schedule will be placed on Webpage

Adjourned at 3:20 pm